HR Coordinator

HR Coordinator, 6-month Contract

March Networks is proud to be recognized as one of Ottawa’s Best Places to Work (2025).

At March Networks, our goal is to create a positive working environment where all of our employees can thrive. When you join our team, you will enjoy flexibility and support for a healthy work-life balance, as well as the professional development opportunities needed to advance your career. You will be part of a growing global technology company that encourages teamwork and innovation, and where friendships are forged with colleagues all over the world. At March Networks, we value your hard work, creativity and your passionate desire to deliver only the best to our customers, partners and each other.

Position Summary

The HR Coordinator provides hands-on support across the full employee lifecycle, including recruitment, HRIS administration, compensation processing, and employee engagement. This role serves as a key support to the People and Culture team, ensuring accurate records, timely documentation, and positive onboarding and workplace experience. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities and working in a small, collaborative team.

Key Responsibilities & Tasks:

Recruitment Support

•     Prepare letters and recruitment-related documents

•     Update and maintain the Human Resources Information System (HRIS)

•     Provide candidate screening support

HRIS & Employee Records

•     Maintain accurate and up-to-date employee records

•     Draft employment letters, reports, and change notices

•     Coordinate exit processes, including distribution list communications

•     Administer employee surveys (e.g., engagement, onboarding)

Compensation

•     Prepare merit increase letters

•     Prepare promotion letters and supporting documentation

SharePoint & Materials

•     Provide design support for HR materials

•     Update documents and create supporting materials as needed

Employee Engagement & Onboarding

•     Coordinate onboarding activities for new hires

•     Determine outstanding training requirements and coordinate system access termination as needed

•     Coordinate 30/60/90-day check-ins with new hires

•     Support the new hire buddy program, including scheduling and meeting invites