Project Coordinator

Sawhorse Productions is a Los Angeles based, Award winning full-service creative studio turning ideas into unforgettable experiences through captivating branded content, viral social moments, and groundbreaking interactive experiences. We partner with industry-leading brands, artists, and studios such as Walmart, Google, NBCUniversal, Fanatics, Toyota, Pepsi and Alo to deliver industry leading, innovative multi-platform content. At Sawhorse, we believe in fostering a culture of collaboration, creativity, and relentless excellence while shaping the future of digital storytelling.

Our projects include:

• Branded content
• Social/Digital Content
• Broadcast commercials 
• UGC Gaming platform experiences
• Interactive/Web3 activations (AR, VR, MR, AI)

We are seeking a highly organized, detail-oriented Project Coordinator to provide administrative support to our Head of Production and Assistant Head of Production. This is a great opportunity for someone continuing to build experience in the film and production industry, and who thrives in a fast-paced environment juggling multiple priorities under tight deadlines.

This role starts as a part-time hourly position at 30 to 40 hours per week, with the potential to transition to a full-time role based on fit and business need.

Our office is located in Studio City, Los Angeles. This is a primarily in-office role, with occasional remote flexibility. General working hours are 9:30 AM to 6:00 PM PST with a 30-minute break.

Requirements

• Administrative Support: Manage day-to-day administrative duties for the Head of Production and Assistant Head of Production, including email management, call coordination, expense processing, travel planning, and general office management.
• Meeting Coordination: Schedule and coordinate conference calls, meetings, and events. Distribute meeting agendas and capture action items so nothing falls through the cracks.
• Calendar & Deadline Tracking: Meticulously track and maintain project and production calendars to ensure deadlines and milestones are met across active productions.
• Deck & Document Preparation: Tweak, proofread, and organize presentations, creative decks, and reports for both internal and client-facing use.
• Staffing & Bandwidth Tracking: Track staffing and department bandwidth to ensure sufficient personnel coverage across projects.
• Team Alignment: Show up engaged in high-level department meetings and help keep the team aligned and in the loop on updates and project statuses.
• Office Operations: Support day-to-day office operations to keep the Studio City space running smoothly and the team focused on the work. 

Qualifications