Project Coordinator

Job Title: Project Coordinator (Construction/ Trades)
Location: Remote
Role Type: Full-Time

Who Are We?

At Reef, we connect elite talent with high-growth companies building world-class teams.

We work exclusively with the top 3% of candidates and match them with established companies across Australia, New Zealand, the US, and UK that are serious about investing in their people and operational infrastructure.

We support your integration into these companies by providing additional training, admin/HR support, and access to our growing community of high-performing professionals.

About the Company

Our client is a rapidly growing Australian painting and property services company delivering large-scale residential and commercial painting projects.

With a strong pipeline of confirmed projects and increasing demand, the company is focused on improving operational efficiency and delivery timelines so projects move through the pipeline faster and more predictably.

They operate with dedicated sales and production teams and are now investing in strengthening the operational coordination between these functions to support continued growth.

About the Role

We're seeking an experienced Project Coordinator : Scheduling & Production Coordination Specialist to manage the flow of confirmed projects from sales through to production delivery.

You'll coordinate project schedules, allocate work to painting crews through the Production Manager, and ensure projects move from confirmation to completion as efficiently as possible.

Reducing average project completion cycle timeline is a major priority for the business as it directly impacts revenue growth and operational scalability.

You’ll work closely with the sales team (who confirm projects) and the production manager to ensure projects are scheduled quickly, crews remain fully utilised, and clients are kept informed throughout the process.

This role suits someone who has experience coordinating construction, trades, or property services projects and enjoys bringing structure and efficiency to complex operational environments.

Requirements

Excellent spoken and written English
Previous experience in project coordination, scheduling, or operations within construction, trades, or property services environments
Strong organisational skills with the ability to manage multiple projects and timelines simultaneously
Ability to coordinate effectively with internal teams, contractors, and clients
Strong problem-solving skills and ability to adjust schedules when unexpected issues arise
High attention to detail when managing project timelines and operational documentation
Comfortable using scheduling, CRM, or project management systems
Fast and reliable internet connection; your own laptop or desktop suitable for the role; a quiet working environment

Benefits

Competitive salary based on experience
Direct employment with an established and rapidly growing company
Opportunity to play a key operational role improving project delivery efficiency
Growth potential as the company scales and expands its operations
Access to other job opportunities through Reef