Project Coordinator

Who We Are   For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer.   At RioCan, we believe our people are our greatest strength. We foster a welcoming, inclusive culture where employees can connect authentically, grow continuously, and bring their whole selves to work. Here, you’ll find opportunities to learn, lead, and make an impact every day.
POSITION OVERVIEW:

The Senior Project Coordinator supports the planning, coordination, tracking, and delivery of projects within defined scope, timelines, and budget parameters. This role works closely with Project Managers, project teams, stakeholders, vendors, and business partners to maintain project schedules, documentation, reporting, risks, issues, and action its. The Senior Project Coordinator helps ensure project activities are organized, deliverables are monitored, and project governance standards are followed throughout the project life cycle.

RESPONSIBLITIES:

• Provide project coordination support to Project Managers in defining and maintaining project scope, deliverables, milestones, resource requirements, schedules, and budget tracking in collaboration with sponsors, senior management, and stakeholders.
• Support development of project artifacts based on PMI methodology and best practices.
• Coordinate and facilitate project meetings, prepare agendas, capture minutes, log, file and track RAID, document and monitor action items to support timely completion.
• Maintain clear and consistent communication with project teams, stakeholders, vendors, and leadership through status updates, dashboards, reports, and project documentation.
• Assist with resource planning by coordinating availability, onboarding project contributors, monitoring assignments, and escalating resource constraints or conflicts as required.
• Develop and maintain detailed project plans, work breakdown structures, schedules, milestones, dependencies, and deliverable trackers using approved project management tools.
• Coordinate project artifacts and ensure documentation is complete, current, accessible, and aligned with project management standards, audit requirements, and compliance expectations.
• Monitor project progress against schedule, budget, scope, and quality expectations, identifying variances and supporting corrective actions with the Project Manager.