Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the day-to-day administration and processing of the Accounts Payable function, ensuring invoices, payments, and related transactions are processed accurately, timely, and in accordance with ACOG policies and internal controls.

This position works closely with ACOG staff, vendors, and Finance team members to research and resolve payment issues, maintain accurate financial records, and support month-end and year-end reporting requirements. The Accounts Payable Specialist is expected to exercise sound judgment, independently research routine issues, identify discrepancies, and escalate matters when appropriate.

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Duties/Responsibilities:

• Process and review invoices and payment requests to ensure transactions are complete, accurate, appropriately coded, properly approved, and supported by required documentation.
• Review Accounts Payable transactions for compliance with ACOG policies, established internal controls, approval requirements, and applicable regulatory requirements.
• Work closely with District Leadership to review and code expense reports for assigned Districts, ensuring compliance with ACOG’s Travel Policy.
• Ensure that the Accounts Payable processes are controlled and maintained in accordance with ACOG’s policies, internal control specifications, and external reporting requirements (IRS, DC Escheatment, etc.).
• Maintain the integrity and accuracy of information recorded within ACOG's Accounts Payable and financial systems.
• Monitor Accounts Payable activity and identify errors, duplicate payments, incorrect coding, missing documentation, or other exceptions before transactions are processed.
• Research and resolve invoice, payment, vendor, and general ledger discrepancies in a timely manner.
• Review general ledger accounts impacted by Accounts Payable activity and assist with reconciliations, reclassifications, and corrections as needed.
• Work collaboratively with departments to ensure invoices and other payment requests are submitted, coded, approved, and processed accurately and timely.
• Communicate professionally with staff and vendors regarding invoice status, payment questions, documentation requirements, and Accounts Payable procedures.
• Assist with monthly and year-end close activities, including reconciliations, reports, schedules, accruals, and other Accounts Payable-related financial reporting.
• Support the annual Form 1099 process, including reviewing vendor information, identifying reportable transactions, gathering information from applicable systems, researching discrepancies, and coordinating with external vendors as necessary.