Proposal Coordinator

Are you looking to thrive in a stimulating work environment? Join the leader in digital transformation and boost your career at Levio. We offer you a unique opportunity to develop your expertise within a high-caliber team. The variety of challenges presented by our clients will give you the opportunity to excel and keep your expertise at its peak. Experience the daily life of our clients and be a significant player in the most ambitious projects in technology and software solutions.

JOB DESCRIPTION :

We are seeking a Proposal Coordinator to support Levio's growth. Levio is looking for someone to support our end-to-end proposal process for Government of Quebec bids, which includes managing our bid development and preparing materials for submission to various departments. 

RESPONSIBILITIES :

• Conduct active monitoring of public tenders on the SEAO and other specialized procurement platforms.
• Track business opportunities and participate in the preparation of proposals, including opening project files, planning activities, and preparing response templates.
• Review addenda, updates, and tender results, and ensure appropriate follow-up actions are taken.
• Coordinate proposal production activities with the various stakeholders involved.
• Compile, review, and format the documents required for submissions.Ensure the administrative compliance of proposal files and all required documentation.
• Handle the printing, assembly, and preparation of proposals when a physical submission is required.
• Maintain and update various management tools and systems, including templates, response libraries, the proposals calendar, and the Salesforce CRM system.

QUALIFICATIONS AND EXPERIENCE :

• Relevant experience in preparing service proposals or tender submissions, ideally within the information technology sector.
• Excellent organizational and priority management skills.
• Strong ability to work independently and take initiative.
• Excellent written and verbal communication skills.Meticulous attention to detail and a consistent commitment to quality.
• Ability to demonstrate discretion and professionalism.Proficiency in Microsoft 365, including Outlook, Word, Excel, and SharePoint.
• Occasional availability outside regular business hours to meet submission deadlines.
• Bilingualism (English and French).
• Experience in the consulting services industry (an asset).

BENEFITS :

Levio offers a wide range of benefits designed to provide maximum flexibility for its employees! In addition to a stimulating and dynamic work environment, we offer:

• 4 weeks of accrued vacation starting from your first day
• Flexible work schedule
• Professional Development Allowance (PDA) for training, computer equipment, and physical activities
• Training programs tailored to your areas of expertise
• Registered Retirement Savings Plan (RRSP) with employer contributions of up to 3% of gross salary
• Flexible group insurance plan
• Reimbursement for public transit or parking expenses when required
• Employee referral bonuses
• 11 statutory holidays
• Personal days
• An active social life at work (happy hours, social club, healthy snacks, coffee, and much more)

Levio subscribes to the principle of employment equity and applies an equal access employment program for women, Indigenous peoples, visible minorities, ethnic minorities, and persons with disabilities.

Levio values diversity and inclusion and aims to create a healthy, accessible, and rewarding work environment that highlights the unique contribution of our employees to the success of our company. As an employer committed to respecting employment equity, we encourage applications from diverse candidates. Accommodations are available upon request for candidates participating in all aspects of the selection process. No AI is being used to evaluate applications for this role.