Executive Assistant

Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Marketing and Strategy Executives. The Executive Assistant will serve as a trusted partner and key point of contact, helping manage priorities, coordinate activities, and ensure the day-to-day operations of the executive office run smoothly. This role requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced environment. The ideal candidate is an excellent communicator who can effectively manage competing priorities, maintain confidentiality, and build strong relationships with colleagues and stakeholders across the organization.

Key Responsibilities

• Calendar Management: Manage the executive's calendar, scheduling meetings, conferences, and travel arrangements as necessary
• Meeting Coordination: Plan and coordinate meetings, including preparing agendas and distributing materials 
• Expense Management: Prepare and process expense reports in Coupa
• Communication: Draft and prepare correspondence, reports, and presentations, ensuring accuracy and professionalism, for both internal and external stakeholders
• Data Entry and Management: Maintain accurate and up-to-date databases and tracking systems 

Qualifications

• Educational Background: An undergraduate degree in a relevant discipline (Business Administration, Legal Studies, or Data Operations) is highly desirable
• Career Ambition: Demonstrated enthusiasm for advancing within administrative support roles, particularly those focused on marketing

Competencies

• Confidentiality: ability to handle highly confidential information
• Organization: Strong organizational skills and attention to detail