Office Administrator

Office Administrator

Shelbyville, Kentucky, United States (On-site)

About Us:

At Sustainable Talent, we are passionate about creating inclusive, high-performing teams that align with our clients’ goals and values. We support innovation-focused companies by delivering top-tier talent solutions while maintaining a people-first approach.

Position Summary:

We are seeking a highly organized and proactive Office Administrator – Launch Program, Travel, & Timekeeping Support who plays a critical role in supporting our business units through Program Launch.

Position Summary:

The Office Administrator Duties will include but are not limited to - business travel readiness for our workforce, ensuring accurate hourly timekeeping processes are being followed, site coordination for visitors and events, and overall executive management support. This position will work closely with Human Resources and the Plant Manager for all business needs. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced manufacturing environment.

Key Responsibilities

Launch Program Support:

• Provide administrative support to Department Leads and team members to support program launch, including scheduling meetings, preparing documentation, and generating meeting minutes.
• With guidance from HR Communications, support communication efforts between engineering, production, supply chain, and leadership teams.
• Assist with maintaining launch-related records, reports, and status updates.
• Assist with onboarding activities related to recruiting events and new hire orientation (e.g., training schedules, materials preparation).
• Support continuous improvement initiatives by tracking action items and documenting process changes.
• Prepare presentations, dashboards, and reports for program reviews.

Office Administration:

• Support general office operations by maintaining a visitor’s schedule and office supply inventory.
• Support planning and coordination of Events and Major Visits
• Serve as a point of contact for internal and external stakeholders.
• Maintain organized records in compliance with company and industry standards.
• Assist leadership with calendar management, correspondence, and administrative tasks.

Business Travel & Expense Management (Concur):

• Support employee workforce with setting up Travel Profiles, company Credit Card Applications, and Travel Booking.