Administrative Assistant

About Avaya

Avaya is an enterprise software leader that helps the world’s largest organizations and government agencies forge unbreakable connections.

The Avaya Infinity™ platform unifies fragmented customer experiences, connecting the channels, insights, technologies, and workflows that together create enduring customer and employee relationships.

We believe success is built through strong connections – with each other, with our work, and with our mission. At Avaya, you'll find a community that values your contributions and supports your growth every step of the way.

Learn more at https://www.avaya.com

Job Information

Job Code: 99930124

Job Family: Business Support

Job Function: Administrative Professionals

About The Responsibility

• Office Operations Management: Coordinate daily administrative tasks, such as managing department-specific email correspondence and ensuring office supplies are consistently stocked.
• Scheduling and Coordination: Manage calendars, book meeting rooms, and organize travel arrangements or company events to ensure smooth time management for the team.
• Communication Hub: Act as the first point of contact for internal and external inquiries, directing phone calls, and greeting visitors with a professional and helpful demeanor.
• Data Entry and Reporting: Accurately maintain databases, update records, and prepare basic reports or presentations using software like Microsoft Office or Google Workspace.
• Financial Administration Support: Assist with basic bookkeeping tasks, such as processing invoices, tracking expenses, and managing petty cash in alignment with company policy.

What we are looking for -

We are seeking a motivated and organized Operations Assistant to support our team's daily operations. The ideal candidate will be the central point of contact for the office, ensuring a smooth administrative and operational workflow. This role requires excellent organizational skills, a proactive approach to problem-solving, and the ability to handle various tasks efficiently.   Quick Highlights:  

• 100% Remote (anywhere in UAE)
• Working hours: 9 AM to 6 PM GST
• Experience: 0-2 years of relevant experience in an administrative or operations support role.
• Education: Bachelor's Degree or higher in a relevant field.
• Nationality: Must be a Saudi/UAE National.
• Skills: Proficiency in productivity suites (e.g., Microsoft Office, Google Workspace).
• Attributes: Strong time-management skills, a high level of discretion, and excellent communication abilities.