Associate Project Director

Job Overview:

The Associate Project Director (APD) is a strategic leader in project management, responsible for the planning, execution, and oversight of complex, multi-faceted projects across the agency. This role ensures that projects are delivered efficiently on time, and within scope and budget while maintaining high-quality standards. The APD plays a critical role in risk management, process optimization, and resource allocation, collaborating across teams and serving as a trusted advisor to stakeholders. The APD has experience managing complex and quick-turn pharma launches and experience with growing AOR or D/AOR clients. A successful candidate is an expert communicator, problem solver, and mentor who thrives in a fast-paced, dynamic environment.

Key Responsibilities, including but not limited to:

Tactical Plans, Implementation, & Project Facilitation

• Own the tactical planning, activation, and effective execution of work for a large 6-8M account or 2-3 brands or a franchises.
• Oversee and guide a team in developing and executing tactical project plans, ensuring proactive project activation and seamless implementation across all projects within an assigned account.
• Develop and maintain detailed and accurate tactical plans, driving successful implementation across all assigned projects.
• Own project facilitation throughout the entire lifecycle, navigating ambiguity, problem-solving, and proactively driving resolutions without assistance.
• Mentor junior team members to align tactical execution with agency standards and project goals.

Project Schedule, Scope, Budget, Forecasting, & Resourcing Health

• Oversee and guide a team in project scheduling, estimation, scope management, budget tracking, and forecasting, making strategic decisions when issues arise.
• Ensure all projects within an assigned team are effectively estimated, preparing and reviewing initial project estimates, change orders, and complex annual scopes of work.
• Own budget management from start to finish—aligning initial estimates to project plans, updating budgets to align with changes in scope, and partnering with finance through revenue reconciliation processes.
• Ensure all projects within the team are effectively scheduled, resourced, and delivered on time and within scope and budget—or escalate risks as needed driving the team to align on solutions and next steps.
• Oversee the forecasting process for an assigned book of work, making strategic decisions regarding resourcing conflicts and capacity planning.
• Document key decisions and provide clear recommendations to maintain project alignment and efficiency.
• Analyze project health, identifying risks and actionable solutions.
• Mentor junior team members on project health best practices and issue resolution.

Internal Team Relationships & Communication

• Foster a culture of collaboration, trust, and accountability while motivating and supporting internal stakeholders.
• Identify and address team dynamics, risks, and challenges—escalating when necessary for smooth project execution.
• Set the tone for positive team interactions through proactive, transparent, and empathetic communication.
• Adapt communication styles to suit different audiences, ensuring clarity and alignment with objectives.
• Support strategic internal communications and presentations, particularly for leadership and operational initiatives.
• Mentor junior team members on relationship management and communication best practices.

Client Relationships & Communication

• Oversee the maintenance of strong client relationships, ensuring the overall health of project management client interactions across an assigned team.
• Act as a key client point of contact for both executional and strategic project-related communications, translating complex ideas into actionable plans.
• Engage in senior-level client presentations, strategic discussions, and new business opportunities.
• Proactively identify and mitigate client relationship risks with diplomacy and professionalism.
• Mentor junior team members in effective client communication and account management.

Process & Efficiencies

• Champion the use of existing tools, templates, and processes to ensure consistency and efficiency.
• Identify opportunities for process improvement and work with leadership to implement best practices.

Project Management Team Leadership

• Lead by example, setting the standard for professionalism, problem-solving, and collaboration.
• Provide training, mentorship, and onboarding support for new team members.
• Act as a subject matter expert on project management best practices, ensuring operational excellence.
• Support team resourcing decisions and contribute to departmental strategy and growth initiatives.

People Management

• Effectively manages, guides, and coaches direct reports by staying involved in their development and providing valuable feedback, guidance, and encouragement.
• Takes an active role in mentoring junior team members on best practices and client handling and alerts them to opportunities for mentorship across CG Life to achieve career goals.
• Escalation point for a team of Senior Project Managers, Project Managers, and Coordinators, ensuring expectations are met as well as strategic guidance and problem-solving support.
• Contributes to staffing planning for client accounts.

Qualifications and Skills:

• 6+ years of experience in agency and/or project management at an integrated advertising agency.
• Experience working with AOR or D/AOR clients within pharma strongly preferred.
• Multi-channel marketing expertise, including media planning and execution.
• Financial responsibility for up to $3M in revenue and oversight for up to 8M.
• Proven ability to lead complex projects, integrated campaigns, and large-scale product launches.
• Highly collaborative and solution-oriented, with the ability to juggle multiple projects while maintaining professionalism, humor, and tact.
• Exceptional communication skills, with the ability to engage stakeholders at all levels, inspire teamwork, and lead with confidence.
• Strong organizational and prioritization skills, breaking down work into clear, actionable steps.
• Proactive problem-solver, skilled at anticipating roadblocks, mitigating risks, and driving solutions—especially in fast-paced, high-stakes environments.
• Expertise in project management tools and methodologies, including risk management, scope management, and change management.
• Skilled in meeting management and facilitation, keeping discussions on track and guiding teams toward clear decisions.
• Experience with software development life cycles, web technologies, creative design processes, and digital strategy preferred.
• Strong attention to detail and follow-through in all aspects of project execution.
• Proficient in Microsoft Office Suite and other relevant project management software.

Benefits:

• We are proud to offer a comprehensive benefits package to all of our employees:
• Medical, Dental & Vision Insurance. We cover a generous portion of employee contributions
• 401K plan. We invest in present and future you, which is why we offer a generous match and immediate vesting on our plan
• Parental Leave. Generous paid time off for parents to bond with their newest addition
• Professional Development. Each employee has an annual budget to allocate to professional development opportunities. Employees are encouraged to take a workshop, attend a webinar, join associations, and do anything else that will help them grow in their careers.
• And more! We offer flexible time off, life insurance, LTD, a robust employee assistance program, and more!

At CG Life, we recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. As required by law in this state, the estimated salary range for this position is $115,000 - $130,000 USD and represents our good faith estimate as to what our ideal candidates are likely to expect. We tailor our offers within the range based on organizational needs, internal equity, market data, geographic zone, and the selected candidate’s experience, education, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the selection process. At CG Life, it is not common for individuals to be hired at the higher end of the range, and compensation decisions depend on a variety of factors. This position is eligible to participate in a discretionary bonus program, subject to the rules governing the plan. CG Life offers a variety of benefits, including health benefits, 401K retirement with a generous company match and immediate vesting, and flexible time off.  

A Note to Candidates:

It has come to our attention that some candidates are being contacted by individuals falsely claiming to represent CG Life. Please note that all official communications from CG Life will come from an email address ending in @cglife.com. If you are contacted by anyone using a different domain, please consider it fraudulent. CG Life will never ask candidates to pay fees or share financial information at any stage of the hiring process

This job posting is intended for direct applicants only; please, no outside recruiters.