Administrative Assistant, Regional Marketing

About Monster Energy:

Forget about blending in. That's not our style. We're the risk takers, the trailblazers, the gamechangers. We're not perfect and we don't pretend to be. We're raw, unfiltered, and a bit unconventional. Our drive is just like our athletes, unrivaled. The power is in your hands to define what success looks like and where you want to take your career. It's not just about what we do, but about who we become along the way. We are much more than a brand here. We are a way of life, a mindset. Join us.

A Day in the Life:

Behind every great team is someone keeping the details dialed in. As an Administrative Assistant supporting Regional Marketing (Consumer Engagement & Field Marketing), you'll play a critical role in helping the team stay organized, connected, and moving forward. You'll work with stakeholders across the business, build strong partnerships, and support a variety of projects and initiatives that help bring our brand to life. The right person is adaptable, resourceful, and thrives in a fast-moving environment, balancing multiple priorities while handling confidential information with professionalism and discretion.

The Impact You'll Make:

• Manage and process invoices, ensuring accuracy, timely approvals, proper coding, and payment completion. Coordinate with internal departments to resolve invoice discrepancies, track payment status, and maintain organized financial records using various project management, procurement, and database systems.
• Provide comprehensive administrative support, including mail sorting, supply orders, meeting preparation, and note-taking.
• Assist with department inventory data entry and analysis, packing and shipping, ensuring efficiency and organization.
• Maintain and update the department's SharePoint site and manage Workfront requests.
• Book travel, process operational invoices, and reconcile expenses.
• Engage in other duties and special projects as assigned, contributing to the team's success with innovation and initiative.
• Handle sensitive matters with utmost confidentiality and discretion, fostering positive relationships with internal customers and co-workers.

Who You Are:

• High School Diploma
• Prefer a bachelor’s degree in the field of Business Administration, Communication, or related field of study
• 1+ years of experience in an administrative assistant position
• Excellent time management, organization and communication skills.
• Adaptable and flexible to changing priorities and unexpected challenges
• Accuracy and attention to detail is critical
• Proficient with Microsoft Office. Working knowledge of Conga, SAP, Click Up, Workfront, and Concur is preferred but not required