Administrative Specialist

We are seeking for an enthusiast Administrative Specialist to support various business and operational activities across Nokia Japan. This role offers flexibility in scope and responsibilities based on business needs, individual capabilities, and professional development opportunities.

The successful candidate will collaborate with colleagues across different functions and contribute to a wide range of administrative, coordination, and support activities in an international environment.

Responsibilities

• Provide administrative and operational support to teams and stakeholders.

• Assist with document preparation, data management, and reporting activities.

• Support meeting coordination, scheduling, and follow-up actions.

• Maintain and update internal records, databases, and documentation.

• Coordinate with internal teams to support business processes and projects.

• Assist in preparing presentations, correspondence, and other business materials.

• Support compliance with internal procedures and policies.

• Perform general office and business support activities as assigned.

• Contribute to process improvement initiatives and operational efficiency.

• Collaborate effectively in a multicultural and international work environment.

  This is a fixed-term contract position for a period of 12 months, with the possibility of extension or renewal based on business needs and individual performance.

Qualifications

You have:

• Business-level in Japanese and English is a must.
• Good proficiency in Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint.
• Ability to work effectively in a team environment.
• Good communication and interpersonal skills.
• Ability to organize tasks and manage priorities.

It would be nice if you also had:

• Previous experience in administration, coordination, customer support, project support, or related functions.
• Experience working in an international or multicultural environment.
• Familiarity with digital collaboration tools and business systems.

Advancing connectivity to secure a brighter world.

Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we’re advancing connectivity to secure a brighter world. 

Learn more about life at Nokia.

Our recruitment process

We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.

If you’re interested in this role but don’t meet every listed requirement, we still encourage you to apply. Unique backgrounds, perspectives, and experiences enrich our teams, and you may be just the right candidate for this or another opportunity.

The length of the recruitment process may vary depending on the specific role's requirements. We strive to ensure a smooth and inclusive experience for all candidates. Discover more about the recruitment process at Nokia. 

Some of our benefits:

• Flexible and hybrid working schemes
• A minimum of 90 days of Maternity and Paternity Leave, with the option to return to work within a year following the birth or adoption of a child (based on eligibility)
• Life insurance to all employees to provide peace of mind and financial security
• Well-being programs to support your mental and physical health
• Opportunities to join and receive support from Nokia Employee Resource Groups (NERGs)
• Employee Growth Solutions to support your personalized career & skills development
• Diverse pool of Coaches & Mentors to whom you have easy access
• A learning environment which promotes personal growth and professional development - for your role and beyond

Learn about additional benefits in specific countries.