Shantigram Cluster

Responsibilities

• Drive initiatives to improve the employee experience, ensuring that administrative services and facilities support employee needs. Regularly gather feedback to create an employee-friendly and supportive environment.

• Ensure all admin services comply with internal standards & compliance, legal regulations, and organizational policies. Oversee audits and ensure continuous compliance to support an efficient workplace.

• Adhere to the Admin governance framework and ensure all service processes follow the SOP. 

• Analyse audit findings with regards to service operations and collaborate with the concerned stakeholders to develop effective action plans for mitigating risks / gap identification

• Ensure a robust service partner bill settlement process which includes bill processing and pay-out as per agreed SLAs

• Conduct operational reviews from time to time and ensure smooth service delivery and adherence to defined SLAs for all services   

• Ensure data management & related analysis; Reporting and spend analysis to monitor and drive department trends.

• Identify areas for process improvement across admin functions. Implement new strategies, tools, and technologies to streamline operations and improve service delivery.

• Identify areas within admin function which could be automated/ integrated with technology and collaborate with the relevant stakeholders to plan and deploy these initiatives.

• Ensure smooth functioning of the tools for services delivery

• Lead a team of admin professionals, ensuring they are aligned with organizational goals & processes. Provide guidance, performance management, and development opportunities to build a strong, efficient team.

• Ensure Coordination with service partners for timely availability of contractual manpower and manage by means of ensure staff is working in line with agreed SLAs followed by monthly reviews.

• Drive a performance driven culture – Set goals, review performance, and provide feedback to ensure a motivated and committed team

• Foster an environment of learning and excellence within the team.

Qualifications

Educational Qualification:

• Bachelor’s degree Hotel & Hospitality Management/ Diploma in Electrical or Mechanical Engineering is mandatory
• Higher degree in relevant field is preferable

Experiences:

• 15+ years of work experience with minimum 3 – 5 years for managing a large facility. 
• Rich experience of formulating strategies and conceptualizing service management frameworks
• Experience of working on technology and digitalization projects. 
• Strong understanding of financial and cost optimization principles 
• Experience of running F&B production and operations for a large facility with exposure to housekeeping services
• Sound knowledge of planned preventative maintenance, response maintenance and forward maintenance planning
• Strong experience of space management and space occupancy plan designing
• Robust experience of drafting and implementing policies at corporate level; Experience managing operational budgets with exceptional planning and project management skills
• Rich experience of service partners management; Experience of dealing with contractual workforce      employed for service delivery 
• Demonstrates a good working knowledge of buildings services installations including HVAC / Electrical and other technical systems 

Experience of Quality Management would be preferred.