Administrative Assistant

Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and a vision for growth. We draw from more than 20 technical specialties worldwide and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We’re a place to apply your passion and collaborate with top environmental talents on work critical to our clients and the communities they support. Join a team that has the environment down to a science.

Are you someone who enjoys working as part of a supportive team, values accuracy and organization, and can manage multiple priorities in a professional environment? Our Environmental Services team is seeking an Administrative Assistant to join our Monrovia office.

This role is well suited to an administrative professional who is comfortable supporting a variety of people and projects, enjoys collaborating with others, and brings a practical, solutions-oriented mindset to day-to-day work. You will be part of an experienced administrative team that works together to support engineers, technical staff, and leadership.

Your Opportunity

This part-time role will be to provide general administrative support to our Environmental Services team and the Monrovia office.

Your Key Responsibilities

• Provide administrative support for approximately 30 engineers, and scientists.
• Perform reception duties; greet and direct visitors.
• Perform clerical tasks including data entry, filing, photocopying, scanning etc.
• Support onboarding logistics for new employees.
• Complete lab and office inspections. 
• Electronic (SharePoint, server files) and hardcopy file management. Management of tracking spreadsheets and fundamental database systems Inventory and order office equipment and supplies. 
• Proofread, format and PDF documents such as proposals, reports, specifications, meeting minutes, and client correspondence.
• Support the tracking 
• Coordinate mail, deliveries, couriers etc.
• Schedule meetings, books meeting rooms, handles any special requests, sets up and cleans up meetings rooms.
• Maintain stock of office supplies and ensures functionality of office equipment.
• Perform basic onboarding duties for new hires.
• Serve as the office safety coordinator (OSEC).
• Provide project-related support services.
• Performs other administrative duties as required.
• Oversight of shared storage spaces and coordination with teams using the spaces to maintain safety and organization.
• Assist with office coordination, including conference rooms, supplies and occasional social or team events. 
• Coordinate and schedule with office contractors.