Administrative Assistant

About a role: 

Based on the consolidation of the company’s training needs, the Training Coordinator organises the deployment of the appropriate training solutions. Across the Fos-sur-Mer and Saint-Chély-d’Apcher plants, the Training Coordinator schedules sessions with trainers, communicates the dates, manages learner enrolment, oversees funding and invoicing, coordinates delivery on the agreed dates, and closes the sessions by collecting the legally required information and recording it in the Training Management System. 

KEY RESPONSIBILITIES: 

• Negotiate commercial terms for training services entrusted to external training providers. 
• Manage purchase orders, from purchase requisition creation through to system receipt. 
• Perform administrative follow-up of orders, including reminders and unpaid invoices. 
• Analyse training needs submitted by industrial and corporate functions in coordination with the Training Coordinator based in Fos-sur-Mer. 
• Plan training sessions with providers or internal trainers. 
• Prepare training files and ensure that administrative requirements and internal processes are met. 
• Provide back-office support for session management using SAP: session creation, enrolment monitoring, invitation distribution and attendance validation. 
• Clean up the Skills Development Plan by removing obsolete needs and updating qualifications. 
• Act as operational administrator of the myHR authorisation application and support operational teams: access rights, reporting, user training and issue resolution, including temporary-worker management. 
• Attend a monthly meeting with the Fos-sur-Mer manager to propose continuous-improvement ideas and support their implementation. 
• Keep the training portfolio up to date by incorporating all changes, including duration and cost. 
• Participate in the daily briefing with the Training Coordinator(s) based in Fos-sur-Mer to review blocking points, balance workloads and share good practices. 
• Provide back-up support to the Training Coordinator based in Fos-sur-Mer in the event of workload peaks or staffing constraints. 
• Regularly discuss French training regulations with the Training Coordinator based in Fos-sur-Mer and apply the recommendations provided to secure OPCO funding for the training delivered. 

REQUIEREMENTS: 

• Bachelor’s or Master’s degree.
• Experience in Human Resources, business administration or administrative support. 
• Proficiency in Microsoft Office tools, particularly Excel and Word.
• Working knowledge of SAP and related digital tools.
• Good knowledge of French training regulations, given the frequency of regulatory changes.
• Fluency in French. 
• Team spirit and strong organisational skills.
• Clear and effective communication with stakeholders, including trainers, regarding training volumes, planning, delivery and costs.
• Precision in file management.
• Collective results orientation.
• Customer focus and quality follow-up.

ArcelorMittal is the world's leading steel and mining company, with a presence in 60 countries and primary steelmaking facilities in 15 countries. Our material is part of the fabric of life. What we produce makes a difference – to individuals, communities, businesses and society. At ArcelorMittal, the safety, health, and wellbeing of our employees are our top priorities. We believe that every accident is avoidable, and it is essential for every employee, from the shop floor to the management committee, to hold this belief. 
Our purpose is to produce ever smarter steels that have a positive benefit for people and planet. Steels made using innovative processes which use less energy, emit significantly less carbon and reduce costs. Steels that are cleaner, stronger and reusable. Steels for electric vehicles and renewable energy infrastructure that will support societies as they transform through this century. With steel at our core, our inventive people and an entrepreneurial culture at heart, we will support the world in making that change. This is what we believe it takes to be the steel company of the future. 

Do you want to make an impact? We’re looking for talented people to join a global community. ArcelorMittal is the world’s leading steel company. Our material is part of the fabric of life. Our purpose – and the reason why we exist – is to create smarter steels for people and planet. Help us develop the material that tomorrow’s world will be made of. In return, we offer endless career opportunities, international experiences in a diverse, multi-cultural organisation, working with leading experts, and lifelong learning through the ArcelorMittal University. 

As Segment Finance, we develop financial planning & analysis to help Segment & Clusters frame, monitor and achieve their business objectives. We want to be a business partner of choice to identify & promote value creation initiatives across all functions. We see our team as an open ground for new talents, with a clear focus on creativity, diversity & inclusion.

Our Mission is to:

• Develop financial planning & analysis to help Segment & Clusters frame, monitor and achieve their business objectives
• Reinforce Segment & Clusters decision making by bringing the relevant strategic, financial & business perspectives
• Promote and drive value creation initiatives across the different functions
• Ensure fair allocation of financial resources between business stakeholders
• Set up a transparent business environment, in compliance with internal & external financial standards & procedures