Contract and Invoicing Specialist

About a role: 

The Advanced HR Development Manager ensures the accuracy, reliability and compliance of HR administrative processes for both employment contracts and invoice management within the AMF perimeter. Key objectives include:

Contracts (70%)

• Execute and secure administrative processes for new hires (CDI, CDD, internal mobility) in collaboration with Recruiters, HRBPs, Payroll & Admin.
• Draft, verify, and manage employment contracts and associated legal documentation.
• Ensure proper onboarding steps, communication flows, and document compliance.
• Guarantee high-quality, accurate and compliant HR data transmission.

Invoice Management (30%)

• Implement and monitor management and control processes for invoices and purchase requests (DA).
• Ensure data reliability, traceability, and compliance with legal and internal regulations.
• Respond to stakeholder and supplier inquiries with accuracy and timeliness.

KEY RESPONSIBILITIES:

• Manage HR administrative files via ORACLE reporting tools.
• Draft employment contracts, including Executive/Non-Executive, CDI/CDD, trial periods, clauses and notice periods.
• Inform candidates about the process for reviewing their administrative file.
• Verify the completeness and accuracy of employee data in ORACLE and ensure compliance with legal requirements, including work permits.
• Prepare contract signature workflows using AdobeSign.
• Plan occupational health appointments.
• Update HR, IT, security badge and onboarding dashboards.
• Submit and archive DPAE, medical checks and contracts in DOR.
• Communicate hiring calendars and updates to HRBPs.
• Maintain tracking files for contracts and HR KPIs.
• Facilitate the full onboarding process for new hires into the business.
• Serve as the primary point of contact for new hires.
• Conduct onboarding surveys and prepare and track attendance on “Steelé” trainings.
• Create or reactivate supplier accounts with validation from Purchasing.
• Respond to stakeholder and supplier queries with timely and accurate information.
• Provide updates to requesters regarding supplier account status.
• Track, monitor and follow-up on invoice-related requests.
• Ensure compliance with invoicing rules, including the “bien facturé” charter.
• Support resolution of non-compliant or incomplete invoice situations.
• Facilitate communication among stakeholders involved in the invoicing process.

REQUIREMENTS: