Executive Assistant

Opportunity for an experienced Executive Assistant to provide high-level support to the Executive General Manager Finance and General Manager Zero Harm. Based from our Milton offices, Brisbane, this is a pivotal role for someone who thrives in a fast-paced corporate environment and enjoys being at the centre of executive priorities, stakeholder engagement and leadership activity.

As a trusted partner to two senior leaders, you’ll bring structure, momentum and exceptional organisation to complex diaries, executive communications, governance meetings, travel and business priorities. You’ll work closely with senior leaders and key stakeholders across Finance and Zero Harm, anticipating needs, coordinating important activities and ensuring actions and deadlines stay on track. 

This role will suit an Executive Assistant who combines discretion and sound judgement with a proactive, solutions-focused approach. If you’re highly organised, confident engaging with senior stakeholders and enjoy improving the way things get done, this is an opportunity to make a valued contribution across two important corporate functions.

What You’ll Do 

This role offers a broad scope, with key responsibilities including:

• Provide proactive executive support, managing complex diaries, inboxes, correspondence and competing priorities. 

• Coordinate executive, governance and leadership meetings, including agendas, papers, minutes and follow-up actions. 

• Manage domestic and international travel, itineraries, expenses and corporate card reconciliations.

• Prepare and refine presentations, reports, briefing notes and executive communications. 

• Coordinate leadership activities, key calendar cycles and selected Finance and Zero Harm initiatives.

• Support meetings, events and broader team activities, including potential office relocation requirements.

What You’ll Bring 

This role offers a broad scope, with key responsibilities including:

• Significant Executive Assistant experience supporting senior leaders in a complex corporate environment, ideally within a large services, construction or ASX-listed organisation. 

• Strong executive support capability, with a high level of discretion, emotional intelligence, flexibility and professionalism. 

• Exceptional organisation, prioritisation and forward-planning skills, with the ability to confidently manage competing demands. 

• Strong communication and interpersonal skills, with the ability to build trusted relationships with senior stakeholders. 

• Sound judgement and initiative when handling sensitive and confidential information. 

• Advanced skills across Microsoft Office, Teams and SharePoint, with CTM and Concur experience advantageous.

More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Why Downer?

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

What It Means to Belong at Downer

We’re proud of our high-performance culture and commitment to diversity, offering:

• Training and development to support and diversify your career. 

• With 30% of vacancies filled internally you’ll find real opportunities to advance your career.

• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.

• Employee Assistance Program: professional support for you and your family when you need it most.

You want your work to matter and so do we.  With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals.  Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward.

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.