Administrative Assistant

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In the Americas & Caribbean Region, UN Women has a Regional Office based in Panama City, 10 Country Offices, one Multi Country Office and programmatic presence in 5 countries throughout the region. In addition, the Regional Office provides support to the governments, civil society, and UN system as a nonresident agency in countries with no UN Women presence. 

The goal of UN Women´s presence in the region is to support the achievement of gender equality, women´s empowerment and the promotion and protection of women´s human rights.  Ending violence against women and girls has been identified by UN Women as a key primary focus area in the region.  UN Women is working to improve the quality of, and increase accessibility to, coordinated services and responses to violence against women.  UN Women works with partners to reach a shared understanding at the regional level on the range of services and responses required and the corresponding standards and/or guidelines for the provision of the services that are considered essential to meet the needs of women and girls subject to violence. In addition, UN Women actively participates and contributes to various UN inter-agency processes and collaborates with UN organizations around specific programme areas. 

Under the supervision of the Administrative Associate, the Administrative Assistant supports the office operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Assistant delivers through a client, quality and results-oriented approach. The Administrative Assistant works in close collaboration with the operations, programme and projects personnel team to ensure consistent service delivery.

Scope of Work:

**1.**Provide general administrative and logistical support to the office in accordance with UN Women rules, regulations, policies, and procedures:

• Collect information on shipments, customs clearance arrangements, prepare documents for UN Women shipments (received/sent); 
• Arrange travel and hotel reservations, prepare travel authorizations, process travel authorizations, process requests for visas, identity cards and other documents, collect information for DSA, as required;  
• Register, update, and maintain supplier profiles to ensure data accuracy and compliance with organizational standards.