Faculty Affairs Administrator

The Otolaryngology – Head & Neck Surgery Department at Stanford University is seeking a Faculty Affairs Administrator 3 to manage faculty affairs functions within the department. The individual will provide expert guidance on all aspects of faculty affairs activities.

Additional Duties Include*:

• Establish and manage processes and relevant communications for completion of faculty actions.
• Act as liaison for other university departments including, but not limited to, the Provost's Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.

* - Other duties may also be assigned.

PHYSICAL REQUIREMENTS*:

• Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
• Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
• Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

 

WORKING CONDITIONS:

Extended hours.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Responsibilities

Core Duties:

• Provide operational support to search/review committees and to mentoring and/or annual counseling of faculty and make recommendations for process improvement.
• Ensure quality of faculty employment activities by Interpreting university and school policy, and guiding process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.
• Serve on school or Provost’s Office committees to provide input on faculty affairs issues. Establish and manage processes and relevant communications for completion of faculty actions.
• Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed. Assist in ensuring compliance with faculty related policies as led by the Office of Faculty Advancement.
• Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate. Manage the administration of joint appointments.
• Provide reporting and analysis for various faculty activities and programs to support strategic planning.
• Function as liaison for other university departments including, but not limited to, the Provost’s Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.
• May perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in onboarding and orienting new faculty to the department, school, and university; and/or supervise staff.
   

Minimum Education:

Bachelor's degree

Minimum Experience:

Five years of experience working with administrative processes, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Elevated level of attention to detail and accuracy.
• Demonstrated experience in managing complex administrative processes.
• Demonstrated experience training, supervising, and evaluating staff if supervising.
• Excellent communication skills.
• Demonstrated problem solving and analytical skills.
• High level of independent judgment and sensitivity.
• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.