Training and Communications Program Manager

Stanford University is one of Silicon Valley's largest employers - and one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At Stanford University, not only are you part of an exceptional team that values innovation and education, but you also become part of a culture that brings out the best in you. Stanford is committed to fostering a workplace culture that promotes diversity, collaboration, and professional growth. Our culture offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives.

Research—the creation of new knowledge—is key to Stanford’s educational mission. Stanford research has led to breakthrough remedies, devices, tools, and concepts, and hundreds of initiatives solely for the betterment of humanity. Among the inventions and discoveries that have resulted from Stanford research are MRI technology, DNA cloning, the Pill, heart transplantation, and digital music.

Stanford is investing unprecedented resources in the Office of Research Administration (ORA) due to a growth in the research enterprise that continues to surpass 12% yearly. The Contract & Grant Officer position provides high-quality, personalized services and expertise to support our faculty and campus community. ORA submits over 5,000 new proposals, reviews and negotiates over 7,000 agreements, and manages more than 7,500 active sponsored projects annually with a total research budget approaching $2 billion. 

The Property Management Office (PMO) is an integral part of the Office of Research Administration (ORA). Through a network of approximately 300 Department Property Administrators (DPAs) throughout the University, PMO ensures equipment is effectively managed from the time of acquisition through disposal. PMO is responsible for the oversight, accounting, compliance, training, and implementation of policies and procedures to manage a $1.3 billion dollar infrastructure of moveable equipment used in support of the education and research mission of Stanford. 

This position is eligible for an onsite or hybrid work arrangement.

The expected pay range for this position is $90,293 to $104,000 per annum. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. 

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

JOB PURPOSE:

The Training and Communications Program Manager in the Property Management Office (PMO) provides overall leadership, coordination, and management of the program. They may report to the Assistant Director or Senior Director. Under general supervision, they will be a primary contributor for implementing and maintaining a broad array of training, communication, and outreach initiatives on behalf of PMO. This includes identifying educational strategies and property awareness opportunities for the PMO team, DPAs, and the campus community, including associated logistics support. They will regularly interact and collaborate with co-workers and represent PMO when providing guidance and direction, customer service, assistance, and leadership to DPAs and other University personnel.

Key elements for success in this role include having demonstrated knowledge of curriculum development and delivery of in-person, virtual, and self-guided training. Others include understanding equipment life cycle management concepts, accounting, industry standards and regulatory compliance, as well as PMO policies, procedures, and systems. Familiarity with the Stanford environment and culture is very helpful. 

Responsibilities

Core Duties:

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.

• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.

• Analyze and interpret policies; develop, revise and implement procedures for program or function.

• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.

• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.

• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

• May direct staff to perform various tasks and assignments. May also supervise staff.

Minimum Education and Experience

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to prioritize own work and multi-task.

• Demonstrated excellent organizational skills.

• Demonstrated ability to take initiative and ownership of projects.

• Ability to communicate effectively both orally and in writing.

• Ability to routinely and independently exercise sound judgment in making decisions.

• Demonstrated experience working independently and as part of a team.

• Relevant subject matter knowledge.

• Ability to direct the work of others, for jobs requiring supervision.