Executive, Billing Operations

Practice Group / Department:

Finance Operations - Newcastle

Job Description

Norton Rose Fulbright is a global law firm with more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. We provide a full scope of legal services to the world’s preeminent corporations and financial institutions.

Our vision is to be a world class business, profitable, ambitious, cooperative and considerate, supporting our clients and people through our global business principles of Quality, Unity and Integrity.

With over 7,000 employees worldwide, our culture is the thread that connects us. Our strategy and culture are closed connected – defined by shared ambition, global collaboration and a one-team mindset. We believe pioneering work happens when people are empowered to think beyond boundaries, explore new opportunities and grow through diverse experiences. Alongside the right skills and experience, we are looking for people who are innovative, commercially minded, and motivated by the impact of the work they do – ready to share in our ambition and help shape what comes next.

Because while individuals can do well, together we achieve something extraordinary.

Our Newcastle Office is currently recruiting for an Executive, Billing Operations - EMEA to operate as part of the Working Capital Management team and ensure the effective delivery of bill preparation, production and support to teams across the EMEA region.

This role is a 12-month fixed term contract.

Key Responsibilities

• Drafting and editing pre-bills with thorough attention to detail across the EMEA region

• Editing WIP including but not limited to: narrative amends, write offs, updating phase and task codes, deleting time, time transfers and other ad hoc requests

• Checking and finalising pre-bills to generate invoices in line with local VAT requirements

• Credit notes and reissuing invoices as instructed

• Assisting with client or business specific billing portfolios, including generating invoices and management of monthly billing cycles and processes

• Assisting with Interim bills and generating internal invoices

• Bill dispatch - sending of client invoices, narratives and supporting documents by email/letter

• Managing the billing workflow to ensure quick turnaround in line with SLAs

• Liaising with the wider Working Capital Team to update matter maintenance such as billing methods, e-billing information, rates and other ad hoc information

• Regular communication with the EMEA Revenue Team to foster positive working relationships and to promote fluid ways of working to provide a seamless service to the business

Skills and Experience Required

• A team player with strong communication skills and the confidence to liaise at all levels

• Adaptable and able to complete tasks without close supervision

• Self-motivated and dedicated to task completion

• Legal billing experience, would be an advantage especially if you have experience/knowledge of practice     management systems (e.g.…. Aderant Expert, Elite or SAP)

• Good working knowledge of Word, Excel and Outlook and general familiarity with IT systems

• Must be articulate and professional in delivery, with a well-developed sense of discretion

• Must be flexible over hours and prepared to work overtime when required, in particular at month-ends

#LI-JC1 #LI-Hybrid

Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. 
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.