Administrative Assistant

Job Advert

Administrative Assistant/ Medical Records

New Hall Hospital - Salisbury

37.5 hours per week, Full-time

Salary: Depending on experience + Benefits

Summary:

New Hall Hospital is part of Ramsay Health Care UK, one of the leading independent healthcare providers in England. New Hall opened in 1980 and is one of Wiltshire's leading private hospitals with an excellent reputation for delivering high quality healthcare for patients with health insurance, patients who are self-funding treatment or NHS patients exercising choice through the e-referral system.

The role:

We currently have a great new opportunity for an Administrative Assistant to join our team at New Hall Hospital, Salisbury. You will be an integral part of a team who are committed to delivering the highest quality outcomes in a supported environment, where you will be valued for your skills and expertise.

You will be expected to deliver a first class service to patients, consultants and colleagues.

Duties & Skills:

• Demonstrate strong organisational skills.

• Work with a high degree of attention to detail.

• Ensure medical records information is available at all times through close liaison with the wider hospital to allow compilation of both outpatient clinics and case notes for admissions.

• Ensure case notes are compiled on a timely basis.

• Ensure the scanning of blood, pathology and x-ray reports, (and all other pertinent information) is completed on an ongoing basis so that the full information is available for consultants and nursing staff when required.

• Locating and creating of TCI notes for the ward.

• Maintain the archiving and storage of medical records on an ongoing basis.

• Efficient provision of copy medical records when requested by external parties (e.g. patients/solicitors etc).

• Ensure patient administration system (P.A.S) records are updated on a timely basis with all relevant information

• Ensure all patient notes are tracked correctly using appropriate methods and ensure all other hospital departments adhere to this requirement.

• Deal promptly with Department of Works & Pension forms and Insurance claim forms effectively within specified timeframes.

• Undertake ad-hoc analysis, projects as requested

• proven experience in administration and customer service

• Keyboard Skills

• Good attention to detail and accuracy

• The ability to make decisions and use your initiative

• Strong communication skills

• A flexible and positive attitude

Why join us?

At Ramsay Health Care UK, our people are at the heart of our success. Our benefits are designed to support your wellbeing, work-life balance and career development, because we’re people caring for people:

Health, Wellbeing & Financial Security

• Private Medical Cover, with the option to add your partner and dependants

• Discounted Bupa Dental Insurance

• Life Assurance (Death in Service) x3 your base salary

• Private Pension, with Ramsay matching up to 5% after a qualifying period

• Employee Assistance Programme

Work–Life Balance

• 25 days annual leave  + bank holidays, with the option to buy or sell additional days

• Flexible shift patterns, where possible

• Family friendly policies including enhanced parental leave

• Volunteer leave to support causes that matter to you

Career Development & Recognition

• Training and Development via the Ramsay Academy to support your career development

• Colleague recognition programme to celebrate our people

Lifestyle & Everyday Perks

• Access to our benefits platform, offering a wide range of discounts

• Cycle2Work scheme

• Subsidised staff restaurant, where possible

• Free parking on site, where possible

About Us:

Ramsay Health Care UK is a well-established global hospital group with over 60 years’ experience. We are a global provider operating in 8 countries with 88,000 staff who treat 8 million patients each year. It is well respected within the healthcare industry and is one of the leading providers of independent hospital services in England. We are well known for our strong, long-standing relationship with the NHS.

We love people with a positive, “can do” attitude who want to make a difference in their work. "Our employees are Ramsay." The skills and commitment of our employees forms the basis for our success.

We know our people are our greatest asset, our business is growing and we would like you to join us. “The Ramsay Way” culture recognises that people – staff and doctors – are Ramsay Health Care’s most important asset and this has been key to our ongoing success. 

We are proud of our ‘Speak Up for Safety’ programme and ensure that the patient is at the heart of everything we do. Join us and have more ‘Time to Care’. 

We are committed to equality of opportunity for all.

We value your application and welcome any questions you may have prior to applying. Please be advised that we reserve the right to close our advertisements prior to the announced closing date to ensure a quality recruitment process.

We care. It’s more than what we do, it’s who we are. Everything we do is about striving to deliver the best care. And it's a belief that's as true today as it was when we welcomed our first patients in 1964. “The Ramsay Way” culture recognises that our people are our most important asset and this has been key to our ongoing success. 

We are committed to equality of opportunity for all. This position is subject to background and DBS checks.

We are proud to support the UK’s Armed Forces and Reservists and have already achieved the Silver Award as part of the MOD’s Armed Forces Covenant Employer Recognition Scheme. The scheme recognises employers who actively support Defence while encouraging other organisations to adopt the same behaviours in their workplace. As a company we are committed to supporting the wider Armed Forces community and this includes our staff as well as our patients.

We are committed to safeguarding and promoting the welfare of adults, children and young people at risk. We expect all employees to share this commitment and behave in a way that supports it. All successful candidates will be provided with safeguarding training appropriate to their role.