Administrative Coordinator

Job Description

The Administrative Coordinator will provide administrative and personnel support to the broader Music Business & Legal Affairs team with an emphasis on the Media Group. This position does not include any creative responsibilities with respect to consulting on music placement in productions.

Responsibilities:

Provide complete administrative support to the team, including but not limited to the following tasks:

• Accurately process and record a large volume of payments in a timely manner
• Reconcile payment discrepancies and resolve any issues promptly
• Obtain, review, and verify necessary documents for payment processing
• Maintain organized and up-to-date records of all transactions and vendor documents
• Facilitate the onboarding process for new vendors, including collecting and verifying required information
• Communicate with vendors to resolve any setup issues and ensure a smooth onboarding experience
• Create and maintain detailed tracking, cost status reports, and other documents
• Perform general office duties such as answering phones, filing, photocopying, and circulating correspondence and documents
• Assist with scheduling meetings and appointments, including coordinating logistics
• Support cue sheet administration, including training, creation, review, analysis, revision, submissions, and related tracking
• Assist with music clearance by researching and tracking relevant publishing, label, and PRO information
• Assist with basic document support, including red-lining various music-related agreements and drafting correspondence
• Maintain and organize electronic and physical files across internal systems such as DMS, ELF, and SharePoint
• Arrange travel and all accommodations as assigned, create comprehensive and detailed itineraries, and process expense reports to ensure timely reimbursement
• Perform other related duties in support of the department as requested by management

Qualifications

Basic Requirements:

• 2+ years of administrative/finance/accounting experience
• Prior experience at a music or production company, or an entertainment law firm
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook

Desired Characteristics:

• Bachelor’s degree
• Ability to multi-task and work in a high-speed, high-volume office
• Excellent organization skills and attention to detail
• Excellent communication skills and follow-through
• Comfortable working with a variety of personalities
• Ability to easily adapt and be a positive team player
• Knowledge of music business/legal terminology
• Proven ability to exercise discretion and integrity
• Prior experience supporting a senior-level executive

This position currently has a hybrid schedule, which requires contributing from the New York, NY office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $50,000 - $70,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.