Executive Assistant

We are seeking a highly proactive, detail-oriented Executive Assistant (EA) to support a Founder and CEO in a highly regulated financial and professional services environment. This role is ideal for someone with strong operational discipline, exceptional communication judgment, and the ability to work confidently alongside advanced AI tools.

The EA will play a critical role in reducing the CEO’s operational workload, streamlining internal systems, and ensuring compliant, high-quality client communication. A key aspect of this role involves partnering with a custom AI assistant to automate routine tasks, validate outputs, and gradually transition workflows from manual execution to AI-supported operations.

As an EA, you will manage calendars, client communications, CRM accuracy, marketing coordination, and recurring operational processes. You will act as an extension of the executive—without impersonation—ensuring transparency, regulatory compliance, and operational excellence. This is a full-time, remote role requiring independence, strong prioritization skills, and comfort operating in a fast-paced, highly accountable environment.

Job Title: Full-Time Executive Assistant

Location: Remote

Job Type: Full-Time

Salary: $1,300- $1,700 per month (based on experience)

Requirements

• 3+ years of experience as an Executive Assistant, Operations Assistant, Administrative Coordinator, or in a similar role supporting senior leadership.
• Strong experience in phone and email management, calendar coordination (multiple calendars), and CRM data maintenance.
• Proficiency in HubSpot and Mailchimp; experience with ClickUp, Jira, Trello, or similar project management tools is a plus.
• High comfort level working with AI tools (e.g., ChatGPT, Copilot) and willingness to manage and validate AI-generated outputs.
• Excellent written and verbal communication skills with strong attention to tone, accuracy, and regulatory sensitivity.
• Ability to handle client communications with discretion, transparency, and compliance awareness (no impersonation of executives).
• Strong organizational and time-management skills with the ability to reprioritize quickly in a fast-paced environment.
• Proven ability to take initiative, solve problems independently, and drive tasks to completion with minimal supervision.
• Experience supporting operational processes, documentation, and SOP execution.
• Familiarity with basic reporting, data validation, and quality control.