Executive Assistant
US$8 / hr base salary
Posted 18 Sep 2026
BranchFactor Summary
The original posting with the fluff stripped out
- Management level
- Individual contributor
- Employment
- Remote
- Contract
- Full-time
| Base salary | US$8 / hr |
|---|
Our client is a US-based IT and cybersecurity services firm with a team of roughly 45–50 people and a CEO who operates across multiple business entities inside the same group. We are hiring a full-time executive assistant who can be the CEO's right hand in a genuinely fast-moving environment—one where calendars shift twice before the day begins and decisions are made in short bursts.
The role sits at the intersection of scheduling, meeting execution, follow-through, systems hygiene, and executive communication. The CEO moves quickly and communicates briefly, so success is less about receiving detailed instructions and more about reading the situation, moving first, and creating visibility as you go.
The best fit is a Catalyst/Persuader-profile professional—sociable; structured-but-flexible; precise without over-thinking; matched in intensity to a fast-paced CEO; and emotionally steady when pressure spikes. Predictability-seekers will find this role overwhelming; motion-first operators will find it energizing.
Key Responsibilities
Calendar & Scheduling Systems
- Manage complex calendars across multiple business entities and stakeholder groups—leadership, clients, vendors, and occasional personal commitments.
- Resolve conflicts before they surface: protect focus blocks, sequence meetings sensibly, and verify time zones for every external booking.
- Implement and optimize scheduling systems and light automation to reduce touches per meeting.
Meeting Support & Decision Capture
- Attend leadership and cross-entity meetings; capture decisions, owners, and deadlines in real time.
- Distribute clean recaps within the day and load follow-ups into the appropriate trackers.
- Prep and clean up recurring cadences—weekly leadership meetings, quarterly reviews, and board-style discussions.
Follow-through & Priority Management
- Track priorities, deadlines, and commitments across entities; resurface items before they slip.
- Chase on the CEO's behalf in a tone that keeps peers responsive rather than defensive.
- Flag risks and slippage early and in writing.
Systems, Documentation & Knowledge
- Maintain organized SOPs, contact lists, and knowledge bases across MS Teams and OneDrive.
- Own file hygiene: naming conventions, sensible folders, current version at the top.
- Manage sensitive credentials through a password vault — grant, revoke, and audit access cleanly.