QC Lab Administrator

At PBI-Gordon Companies, and our subsidiaries PBI-Gordon Corporation, Pegasus Laboratories, and PetAg, Inc, our priority is people, pets, and the places they go.  As employee owners, we support each other in building our careers as well as our companies.  Our foundation is rooted in integrity, innovation, partnership, and pride. Come grow with us!

Position Summary

The primary purpose of this position is to perform routine laboratory systems and routine laboratory upkeep with compliance with GMPs and corporate standards.  

Compensation & Benefits 

• Employee Ownership (ESOP): Company-funded retirement contribution of approximately 18% of pay, plus 401(k) 
• Competitive base salary with performance-based bonus opportunity 
• Comprehensive benefits package: Medical, Dental, Vision, Life, Disability, FSA, and Pet Insurance 
• Generous paid time off, paid holidays, and parental leave 
• Fitness and tuition reimbursement programs

Essential Duties & Responsibilities

• Sample Management & Contract Laboratory Coordination  
  • Receive, log, label, and store raw materials, finished products, stability samples, and special request samples in accordance with established protocols. Oversee all contract laboratory activities, including sample submission, communication with external representatives, and evaluation of testing capabilities. Track sample progress from submission through test completion using Excel-based tools, document Certificate of Analysis (COA) results, and maintain accurate records to support compliance and reporting.  
• Documentation & Compliance  
  • Revise Standard Operating Procedures (SOPs), specifications, and other GMP documentation as needed.  
  • Review laboratory logbooks for equipment usage and sample login to ensure accurate and compliant GMP documentation.  
  • Ensure all Safety Data Sheets (SDS) are current and accessible within the company’s MSDS system in collaboration with corporate safety personnel.  
• Purchasing & Inventory Management  
  • Request quotes, negotiate discounts, and place orders for laboratory supplies, chemicals, reagents, standards, and equipment while adhering to budgetary constraints.  
  • Create purchase requisitions and complete expense reports related to laboratory and contract testing costs.  
  • Maintain accurate inventory records and ensure adequate stock levels of chemicals, reagents, standards, and consumables to support uninterrupted laboratory operations.  
• Hazardous Waste & Safety Oversight  
  • Manage the hazardous waste satellite accumulation area, ensuring proper labeling, storage, and disposal of expired or depleted chemicals and reagents.  
  • Coordinate with warehouse personnel for timely replacement and disposal of hazardous waste containers.  
  • Verify and dispose of expired solvents, mobile phases, and test solutions in accordance with regulatory requirements.  
  • Perform daily safety checks to identify and mitigate potential hazards such as spills, obstructions, or fire risks.  
• Laboratory Maintenance & Support  
  • Clean and organize laboratory storage areas monthly to support efficient workflows.  
  • Maintain cleanliness and readiness of laboratory equipment, including pipette wash stations and desiccant replacements.  
  • Ensure proper use and storage of personal protective equipment (PPE) and maintain a clean and safe laboratory environment.  
  • Serve as the Chemical Hygiene Officer for the QC lab, including conducting annual chemical inventory updates.  
• Culture & Values  
  • Demonstrate and promote the company’s core values of Integrity, Innovation, Partnership, and Pride in all daily activities.  

Safety Responsibilities

• Follow all company safety policies and procedures. 
• Participate in required safety training. 
• Report unsafe conditions, near misses, and incidents promptly.  

Required Qualifications

• Education: 
  • Bachelor of Science desired or experience in administrative duties in lieu of education     
• Experience: 
  • Specialized knowledge or training: GMP Requirements for Pharmaceutical Laboratories, Notebook documentation standards, calculations , and reporting standards.  
• Skills & Abilities: 
  • Knowledge of OSHA requirements, hazard communication, and safe handling practices are required to support a compliant and safe work environment. 
  • Microsoft Excel and Word experience required. 
  • Be able to lift 20 pounds. 

Work Environment & Culture 

PBI-Gordon Companies offers a collaborative, employee-owned environment where accountability, partnership, and continuous improvement are valued. Team members are encouraged to contribute ideas, develop professionally, and grow their careers alongside the business. 

Equal Opportunity Employer 

PBI-Gordon Companies is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. 

Ready to Apply?

If you’re passionate about GMP documentation and compliance, laboratory sample management, and maintaining OSHA-compliant laboratory safety standards, we’d love to hear from you.

Apply today to join an employee-owned organization built on Integrity, Innovation, Partnership, and Pride.

PBI-Gordon Companies and its subsidiaries are proud to offer a comprehensive benefits package to eligible, full-time employees who work 30 hours per week or more. Full-time employees will become eligible to participate in benefits on the first of the month following their start date, unless stated otherwise below. (Note: Interns do not qualify for eligibility.)

Medical Insurance

We are committed to helping you and your dependents maintain health and wellness by offering voluntary, competitive medical insurance and prescription drug plan options.

Dental Insurance

Choose from two voluntary dental plans that are designed to help protect you and your dependents’ oral health. 

Vision Insurance

Our voluntary vision insurance plan is designed to help protect you and your dependents eye health. Coverage is available for eye exams, frames, lenses, and contact lenses. Employee owners are responsible for 100% of the cost of this plan.

Life Insurance with Accidental Death & Dismemberment (AD&D)

We offer a company-paid $50,000 life insurance policy with AD&D. You also have the opportunity to purchase additional life and AD&D insurance for yourself, your spouse and/or your dependent children. The cost for this coverage is based on the amount you elect and your age.

Short- and Long-term Disability

Our company-paid short-term and long-term disability plans to provide income replacement in the event you are not able to work due to illness or injury. Short-term disability will provide 70% income replacement up to $1,350 per week and long-term disability will provide 60% income replacement up to $5,000 per month.

Employee Assistance Program (EAP)

EAP Services are company paid to benefit all employee-owners and their families. EAP provides up to six free counseling sessions to help you and your family members manage life stressors, solve personal or relationship concerns, and achieve your goals.

Flexible Spending Account (FSA)

Flexible Spending Plans offer employee-owners the option to set aside pre-tax monies into a medical reimbursement or dependent care account to help pay for out-of-pocket medical, dental or vision expenses or day care costs. The maximum contributions are determined by the IRS and adjusted annually. This is a use-it-or-lose-it account, meaning any funds remaining in the account following the close of the plan year will be forfeited.

Pet Insurance

We love our pets! Pet insurance options for your furry friends is offered through the ASPCA. Employee-owners can enroll and pay premiums directly to ASPCA.

Paid Holidays & Paid Time Off (PTO)

Everyone needs time off to rest and recharge! Paid time off includes Regular PTO, Personal PTO, and specified paid company holidays. *The amount of paid time off (PTO) depends upon the employee's position and years of service.

Employee Stock Ownership Plan (ESOP)

We act like we own the company because we do! An ESOP provides employees with an ownership stake in the company. It’s an additional form of compensation directly tied to PBI-Gordon Companies financial success. All regular employees are eligible to participate in the ESOP the first of the month following 30 days of service. PBI-Gordon Companies contributes approximately 18% of total compensation annually with a six-year vesting schedule. Our ESOP is more than a benefit, it is a key part of a culture, and it can provide significant rewards in retirement!

401(k) Retirement Savings Plan

Saving for retirement is one of the most important financial decisions you can make. We offer a 401(k)-retirement savings plan to assist employees with this important financial goal. New employee owners are eligible to participate the first of the month following 30 days of employment. We provide a company match of 100% up to 3% deferral with a three-year vesting schedule.

Fitness Reimbursement

We believe regular exercise helps improve overall health and job performance. PBI-Gordon will reimburse up to a maximum of $300 annually for gym/fitness memberships.

William Everett & Mary Ellen Mealman Scholarship Fund

Children or grandchildren of employee-owners may apply for a scholarship under the William Everett & Mary Ellen Mealman scholarship fund. Applicants are awarded based on financial need, academic achievement, and involvement in extracurricular/community activities.  

Tuition Reimbursement

After one full year of employment, employee-owners are eligible for tuition reimbursement for bachelor’s level coursework related to their current job or any future job offered at PBI-Gordon Companies.

Parental Leave

Company paid parental leave is offered to employee-owners following the birth of a child or the placement of a child with an employee in connection with adoption, foster care, or surrogacy. This policy will run concurrently with Family and Medical Leave Act (FMLA) leave, as applicable.

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA).

Please see our CCPA disclosure for more information.

Employment is contingent upon and may not begin until the successful completion of a pre-employment background check and drug screen. PBI-Gordon and its subsidiaries participate in E-Verify to confirm the identity and employment eligibility of all persons hired to work in the United States. For more information about E-Verify, including your rights and responsibilities, please visit the E-Verify Website.