Human Resources Assistant

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource (HR) Division is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources services, i.e. strategic workforce planning, recruitment and selection, personnel administration, organizational and design, learning and career development, the provision of HR management information and tools to support strategic decision making, and for the continuous development and improvement of human resource operations, policies, methods and advisory services aligned to UN Women evolving business needs.

Under the overall guidance of the HR specialist and day-to-day supervision by the HR Analyst, the HR Assistant supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The HR Assistant promotes a client, quality and results-oriented approach.

Note: Locally recruited General Service category positions with UN Women in Bonn are open to nationals of Germany and applicants with valid employment authorization to work in Germany.  

Key Functions and Accountabilities:

Provide general administrative and logistical support to the Office in accordance with UN Women rules, regulations, policies, and strategies:

• Provide support on contract management (including with e-requisitions and purchase orders for consultants/ contractors), operations and HR procurement matters internally and with service providers.
• Provide administrative support to conferences, workshops, and retreats.
• Monitor and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery 
• Provide support to preparation of procurement plans for the Division.
• Provide support to procurement processes and logistical services.
• Arrange travel, and other logistics for the HR team.
• Coordinate logistics for meetings, events, ensuring all arrangements are made efficiently and within budget.
• Maintain filing system ensuring safekeeping of confidential materials.
• Utilize specialized software or tools to assist with tasks such as data entry, report generation, or document preparation.
• Generate procurement related reports; research and draft responses to queries;
• Source Purchase Orders (PO) for consultants and interns;

Support the Administration and Implementation of HR Strategies and Policies Related to Affiliate Personnel and Contract Modalities