Assistant Division Manager

Hematology is an exciting and rapidly advancing field where groundbreaking science moves from discovery to better care for people with blood disorders. The Division of Hematology brings together talented faculty, trainees, researchers, clinicians, and administrative professionals in a highly collaborative environment devoted to innovation, education, and meaningful impact. It is an inspiring place to learn, contribute, and grow—where team members support one another, help educate the next generation of leaders, and play an important role in advancing the Division’s mission.
Stanford University is seeking an Administrative Services Administrator 1 to serve as the Assistant Division Manager - Operations. Reporting to the Administrative Director, this position will support the Division Chief and Division Director and collaborate closely with the Assistant Division Manager for Finance and Research to administer and support divisional programs and functions.

This is a hybrid opportunity.
 

Responsibilities

Core Duties:

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.

• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.

• Analyze and interpret policies; develop, revise and implement procedures for program or function.

• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.

• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.

• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

• May direct staff to perform various tasks and assignments. May also supervise staff.

Minimum Education and Experience

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to prioritize own work and multi-task.

• Demonstrated excellent organizational skills.

• Demonstrated ability to take initiative and ownership of projects.

• Ability to communicate effectively both orally and in writing.

• Ability to routinely and independently exercise sound judgment in making decisions.

• Demonstrated experience working independently and as part of a team.

• Relevant subject matter knowledge.

• Ability to direct the work of others, for jobs requiring supervision.