Administrative Services Administrator

Stanford University is one of the world’s most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley's most progressive companies. Comparative Medicine is a distinct discipline of medicine that uses animal models of human and animal disease in translational and biomedical research. Our mission is to advance human and animal health through outstanding research, veterinary care, and training.

The Veterinary Service Center (VSC) at Stanford University provides Laboratory Animal Care and operates within the Department of Comparative Medicine. We are fully accredited by the Association for Accreditation and Assessment of Laboratory Animal Care (AAALAC). Our vision is to pioneer in laboratory animal care, driving research innovations from bench to bedside.

The Veterinary Service Center within the Department of Comparative Medicine at Stanford University is seeking a Diagnostic Lab Administrator (Administrative Services Administrator 1) to oversee, support, and manage the administrative operations of the Animal Diagnostic Lab.

Budgeted Salary Range Upon Hire:

$106,000-$110,000 per annum.

Physical Requirements:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone. 
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

Working Conditions:

• Occasional evening and weekend hours.
• The successful candidate will be required to complete an initial and annual Occupational Health Surveillance questionnaire and may be required to undergo a physical examination and/or immunizations.
• Expected to follow all safety requirements and procedures
• Work occurs in a secured facility, in an environment where animals are used for teaching and research.
• May require working with or being in areas where hazardous materials, animal allergens and/or infectious diseases are present. Specific hazards include, but are not limited to: zoonosis, chemicals, pesticides, and solvents.
• Must be free of animal related allergies.

Working Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. 
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. 
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Responsibilities

Core Duties:

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.

• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.

• Analyze and interpret policies; develop, revise and implement procedures for program or function.

• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.

• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.

• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

• May direct staff to perform various tasks and assignments. May also supervise staff.

Minimum Education and Experience

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to prioritize own work and multi-task.

• Demonstrated excellent organizational skills.

• Demonstrated ability to take initiative and ownership of projects.

• Ability to communicate effectively both orally and in writing.

• Ability to routinely and independently exercise sound judgment in making decisions.

• Demonstrated experience working independently and as part of a team.

• Relevant subject matter knowledge.

• Ability to direct the work of others, for jobs requiring supervision.