Programme Administrative Associate

The Position:

The Programme Administrative Associate provides efficient administrative support and services to both
internal and external stakeholders, offering guidance on administrative matters to the Country Office
(CO) and UNFPA-supported projects. He/she reports to the Team Leader and works in close
collaboration with the Administrative Analyst.

How you can make a difference:

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.

In a world where fundamental human rights are at risk, we need principled and ethical staff who embody these international norms and standards and will defend them courageously and with full conviction.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact sustained results, ensuring effective external relations, communications, partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results

Job Purpose:

The Programme Administrative Associate supports the effective implementation of UNFPA programme
activities in the Country Office (CO). He/She performs a range of standard administrative, financial, and
procurement tasks to ensure smooth programme operations.
He/She possesses a strong knowledge of UNFPA administrative and operational rules, guidelines,
and procedures, and demonstrates a client-oriented, results-focused approach in applying them.
He/She provides advisory support to programme and project staff to ensure efficient administrative
processes that enhance programme and project delivery..

You would be responsible for:

a) Provide day-to-day administrative and logistical support to programme teams, including travel
arrangements, event coordination, and procurement requests. b) Assist in tracking programme implementation activities, ensuring timely follow-up on deliverables, reports, and field missions. c) Support the preparation of requisitions, follow-up on payments, maintain financial records, and assist with HR-related actions (e.g. contract extensions, onboarding support). d) Maintain organized files for programme activities, partner agreements, and project documents, ensuring accessibility and compliance with audit requirements. e) Liaise with implementing partners for administrative needs, including agreement processing, reporting timelines, and logistical support. f) Assist in collecting and consolidating data for programme reports, monitoring tools, and donor submissions. g) Support asset tracking and supply follow-up in coordination with Supply Chain and Logistics teams. h) Act as a point of contact between programme staff and Operations (Finance, HR, Procurement), facilitating smooth coordination and problem-solving.